Convene OPS

Event & Hospitality Management

Full event execution and support, sized to how much you actually need, from a single component to the whole program, start to finish.

Groups We Have Partnered With:

  • Corporate
  • Association
  • Non Profits
  • Government
Conference ballroom mid-setup, crew arranging seating and staging under warm ambient light

How We Work

Four ways to bring us in.

Some clients need full execution from the ground up. Others just need an extra set of hands on one piece, or someone to step in when the person who was running things is out. We meet you wherever you are and match the level of support to what's actually needed.

Sometimes you don't need a partner for the whole event, just one piece of it done right. Registration builds, vendor sourcing, onsite badge printing, a single logistics component. We take ownership of that piece from start to finish and hand it back complete, with nothing else added on.

You already have a plan moving, or a team that just needs backup on execution, not someone to start over. We step into pieces of the plan already in motion: refining logistics, managing vendors, or filling in wherever your team is stretched thin. You stay in the driver's seat. We just make sure nothing falls through.

When you hire us for full-service event management, we run point on everything. Venue sourcing and contract negotiation. Food and beverage, AV, room setup, and hotel room blocks. Speaker and sponsor logistics, registration systems, event tech, and the marketing assets that support them, including websites, mobile apps, and signage. We build the budget and the timeline, coordinate the vendors, and handle the transportation and guest experience details that are easy to lose track of when there's a hundred other things competing for attention. Onsite, we run execution start to finish, then close it out with reporting and insights so you know what actually happened, not just what was planned. One team runs all of it. Nothing gets handed off, and nothing gets dropped.

Someone on your team is out on leave, on sabbatical, or just gone, and the events don't stop. Or you need steady, ongoing support without adding headcount. Either way, we step in and run with wherever things left off, on whatever cadence you need: a defined stretch of coverage or an ongoing retainer. You get someone who already knows the work and can contribute from day one, all the expertise of an experienced team member, none of the commitment of a full-time hire.

Commonly Requested Components

  • Registration site development & management
  • Conference mobile app buildout
  • Onsite badge printing
  • Venue point of contact, selection & hotel sourcing
  • Room setup
  • Signage (schedule & components)
  • AV sourcing, run-of-show template & AV schedule
  • Food & beverage
  • Rooming list & room block management
  • Onsite event execution
  • RFP creation
  • Budget management & cost negotiation
  • Final guarantees & attrition
  • Contract review & compliance (including hotel contracts)
  • Off-site vendor sourcing & contracting
  • Shuttle sourcing
  • Off-sites (restaurant & activity sourcing)
  • Off-site receptions
  • Dining arounds
  • Sponsorship fulfillment
  • Speaker management
  • Amenities & gifts
  • Metrics & analytics
  • Survey creation
Conference session in a ballroom with attendees facing a stage

Let's Get to Work

However you need support, consider us an extension of your team.